Business Manager at Evergreen Children’s Chorale

About the organization

Evergreen Children’s Chorale has been Inspiring and engaging young performers through quality experiences that create community and nurture a love of the arts since it’s inception in 1991.

Guiding Principles
● Pursue excellence in the performing arts
● Provide a fun, joyful and professional atmosphere
● Foster collaboration, teamwork and trust
● Connect to the heart of our community
● Cultivate empathy in a nurturing environment
● Respect individuality, diversity and inclusion
● Lead by example and with integrity

The Business Manager (Manager) reports to the Board of Directors and will have overall responsibility for the delivery of ECC’s mission.  Primary responsibilities include financial sustainability, fundraising, marketing, recruitment and retention of membership, delivery of high-quality programming, oversight of ECC’s staff and contractors, and delivering on ECC’s mission.  Specific responsibilities include, but are not limited to, the following:

1. Work with Board and Artistic staff to discuss and develop annual and long-term strategic goals and programs.  Ensure ongoing programmatic excellence, rigorous program evaluation, and consistent quality of finance and administration, fundraising, communications, and systems.  Refine and recommend timelines and resources needed to achieve the strategic goals.  
2. Design and implement a communications plan that covers all aspects of organizational communications – including web presence, internal communications, external relations – with the goal of creating a stronger brand.  
   1. Manage and respond to incoming and outgoing voicemail, email, and correspondence sent to ECC’s post office box. 
   2. Alongside the Stage Managers, plan and execute bi-annual parent meetings, including preparing and distributing forms, handbooks, membership rosters, and committee lists. Enforce policies as needed throughout the year.   
   3. Communicate news, happenings, and policies with member families to ensure transparency and open communication.
3. Design and implement a comprehensive organizational marketing plan, including special events, auditions, and productions.  
4. Attend community events and take advantage of other opportunities to build connections within the arts community.
5. Design and implement a recruitment/retention program to maximize membership retention and ensure new member recruitment. 
6. Work closely with the Board Treasurer to create an annual budget and long-term financial plan that ensures the overall fiscal health and sustainability of the organization. Pay bills, compensate staff, complete deposits, collect membership dues, maintain financial records in Quickbooks, and complete annual tax returns and other tax filings.
7. Present annual budget to Board of Directors for approval.  Approve expenditures within the parameters of the Board-approved budget and present any significant variances to the Board of Directors. Maintain all financial and organizational files.  Annually compile bookkeeping receipts, reports, and bank statements for proper storage.
   1. Implement data tracking systems to collect valuable information for use in writing grants, informing the public, and communicating successes.
   2. Organize and implement on-line ticketing service.  Manage overall Box Office operations including tickets, money collection, and checks-and-balance processes.
   3. Ensure and execute appropriate contracts including insurance, venue rental, storage facility, and licensing and royalty agreements.
8. Develop, maintain, and support a strong Board of Directors and serve as ex-officio of each committee. Collaborate with and advise the Board of Directors, as well as implement Board decisions, including to establish and update policies and procedures as necessary to further strengthen the integrity of the organization.
9. In collaboration with the Board of Directors, plan and implement innovative ways to increase fundraising efforts.  Meet with potential donors as necessary and develop positive relationships with local businesses and other non-profits.  Manage the donor database, organize annual appeal campaigns, and send thank you correspondence.  File necessary reports and organizational updates such as those required by the Charitable Solicitations Act and Community First Foundation.
10. Research potential grant funding; prepare and submit foundation and corporate grant requests, including any necessary follow-up hearings, correspondences and final reports. 
11. Hire, train and manage contractors, as appropriate, and in collaboration with the Artistic Director. Generate contracts and provide supporting materials including schedules, employment agreements, background checks, organizational policies, and job descriptions. 
12. Manage and maintain organized storage facility and contents.  Schedule annual cleaning of storage unit and proper costume/music return.
13. Seek outside performance opportunities and domestic and international travel opportunities for the organization.  Work with the artistic staff to coordinate all aspects of the group’s attendance and participation.
14. Oversee the Production Assistant and assist as needed to actively engage and energize ECC’s parent volunteers, board members, and special event committees to effectively delegate and ensure that all the logistical aspects of the organization’s performances are completed.
15. Plan and organize regular meetings with all staff.
16. Plan and execute special recognitions and acknowledgements as appropriate.
17. Implement and uphold a code of respect and discipline and create a positive working atmosphere with all members, parents, and other staff/contractors.

Compensation

This is a part-time contract salaried position and compensation is annually determined by the Board of Directors. Salary starts at $18,000 per year, based on experience. Hours vary depending on the time of year. 

Non-Discrimination

The Evergreen Children’s Chorale does not discriminate against any person or organization based on age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, gender, veteran status, military status, political service, affiliation or disability.

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Please send a cover letter and resume to admin@evergreenchildrenschorale.com